Q8. A new temporary employee has joined the team for a project that will last 3 months. The employee needs access to certain reports and dashboards but should not retain access after the project ends.
How would you create and manage a temporary user role in SAP Analytics Cloud?
To create temporary user roles in SAC, we can follow certain steps that will help employees access necessary reports & dashboards for a certain period but not retain access once the project ends.
Here’s what we can do:
– We can create temporary users. Here, we can add a user with the required details. We need to make sure that the employee name & email id should be correctly assigned.
– Now create a new role for the temporary access. We can do so under the security section of the administration panel. The description should specify the deadline for the temporary access.
– Assign the necessary permissions to the role & once you select the necessary permission, proceed.
– Now assign the role to the user. Assign this role to the new temporary user in the user management section.
– Make sure to define the access period or access control by setting up the expiration date as the employee’s role access is time sensitive & we can schedule an expiration date for the role or user as well.
– If the organization uses external identity providers or an integrated SSO facility, we can automate the process by disabling the user access activity after a set period.
– Now we can monitor the user’s activity by accessing the logs. We can monitor user activities through audit logs & ensure proper usage is going on.
Once the project ends, we can remove the user access or roles through user management section. By following such approach, we can create a secure & controlled environment for all kind of temporary accesses while ensuring that employee access is removed on time, once the project is over.
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