Q12. You are working on a financial report in SAP Analytics Cloud that shows detailed profit and loss (P&L) statements. You need to share the report with both the Finance Manager (who needs full access to the report to make modifications) and the CFO (who should only be able to view the report without making changes).
How would you use SAP Analytics Cloud’s sharing options to ensure that both users have the appropriate level of access?
Ans: To share the Profit and Loss (P&L) report in SAC with proper access for both the CFO and the finance manager, we can follow certain steps:
– First, we can define the user roles to the users, which match their respective responsibilities.
For Finance Manager, we can provide the access of BI Content creator or custom role with edit access to stories or models where as for CFO, we can provide view-only access.
– We can check the assigned roles within the security section under the role area.
– Once the roles are being assigned, share the story with specific permissions like for CFO, the access can be read only whereas for finance manager, the access can be full control.
For the access control, they can edit and reshare both but for the access of read only, they can only view the report but cannot edit or reshare.
– Also, if the report includes sensitive data, then we can provide data access control on dimensions such as cost center or region. This can be optional in nature.
This is the easiest way we can provide relevant access of the SAC reports to both the CFO as well as finance managers.
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