Q7. An employee has been moved from the Sales team to the Finance team. You need to update the user roles in SAP Analytics Cloud to reflect their new responsibilities and ensure that they only have access to financial data moving forward.
How would you modify the user’s roles in SAC and ensure that they no longer have access to sales data?
In order to update the user’s role in SAC, once they move from the sales team to the finance team, we have to make the changes in their user roles & permissions. The step-by-step process includes:
Here we have to make sure employee should have access to only financial data and not the sales data anymore.
Login to SAC System. Go to the user management section.
Here, we have to locate the user through their employee name or user ID to find their profile.
In the user profile section, we can see the existing list of assigned roles. Once figure out, we can review the roles & permissions sections to check if the roles has still be assigned to grant the access to the sales data.
To ensure user cannot access data relevant to sales, make sure to remove any of the roles that are relatd to sales team. It may include sales roles as well as data access permissions. Also, any specific datasets or models that are restricted to sales team, should also be revoked.
Now we have to assign new roles & permissions for the finance team. It should include roles such as financial analysts or finance manager. Appropriate data access roles should be assigned to them to ensure only they have the visisbility for the financial data. These roles should also include necessary permissions to access financial models or datasets.
SAC usually uses data access control at the database level, so we can update their data access control to limit the access to the finance related datasets & models, ensuring no overlaps with sales data.
Save the changes to the user roles & permissions.
Monitor user’s access & activities especially after role changes to ensure no unintended access issues come up.
By following such steps, we can successfully update the user roles & permissions in SAC which reflect the new roles & responsibilities within the finance team.
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